Wedding Coordination Worksheet

Wedding Coordination Worksheet - Starry Nite Entertainment

Tom Salatto - Owner/MC/DJ 203 988-0319

Please Print and complete this worksheet. When done, make a copy.

Simply Bring to our Pre-Wedding Consultation. Or you can email to StarryNiteDJs@gmail.com if you're Too Excited to Wait!

Oh, and BE CREATIVE and FUN! It's YOUR Big Day!

Please do not hesitate to contact me should you have any questions.

* If you are not sure what song to choose for a special event, you can ALWAYS call me and we'll work it out together!

1) WEDDING DATE: ____________________

Bride’s Full Name: __________________________________________

Groom’s Full Name: _________________________________________

Mailing Address: ________________________________________________________________________

City/State/ZIP: _______________________Email:_____________________________

Bride’s Phone: Cell:_______________________ Home:______________________

Groom’s Phone: Cell:________________________ Home:_____________________

2) Ceremony/ RECEPTION INFORMATION AND DETAILS

RECEPTION SITE (Please send map or directions as needed)

Name of Location: ______________________________________________________________________

Name of Reception Room or Area: ________________________________________________________

Address: _________________________________________________________________________

City: _________________Zip:_______________

Phone Number: __________________________ Contact_________________________________

In order to best serve you, we will work with your videographer, photographer and caterer to assure a smoothly run reception.

PHOTOGRAPHER: __________________________ Phone: ___________________________

VIDEOGRAPHER: ___________________________ Phone: ___________________________

WEDDING COORDINATOR: ___________________ Phone: ___________________________

　

3) Onsite WEDDING CEREMONY INFORMATION (if Applicable)

CEREMONY START TIME: _______ ESTIMATED END: _______

Officiate: ____________________________________

Specific room or area:__________________________

If Starry Entertainment is providing the ceremony music, please complete the following. If you’d like the “Traditional” selection, please circle it; otherwise, write your selections in the “Other” space:

Bridal Party Processional: Traditional - “Canon in D”

Other: ______________________________

Bride’s Entrance: Traditional - “Here Comes the Bride”

Other: ______________________________

Bride & Groom’s Exit: Traditional - “Wedding March”

Other: ______________________________

Extra microphone needed for JP or any live singing or guests reading during your ceremony?

YES/ NO

4) RECEPTION SCHEDULE OF EVENTS

* Time of Reception... Start ________ to END ________

COCKTAIL HOUR MUSIC (Circle one): Easy Listening Jazz Soft Rock

Other: _______________

　

GRAND ENTRANCE (Introduction of the Bridal Party)

GRAND ENTRANCE SONG: Traditional Upbeat Other_________________________________

For the below, please choose a walk-in introduction or a wave-from-table acknowledgement...(if Songs, please list next to names)

Parents / Grandparents - Intro Song?

Bride's Grandparents: _________________________________________

Introduce / Acknowledge?

Groom's Grandparents:___________________________________________

Introduce / Acknowledge?

Bride's Parents: _______________________________________________

Introduce / Acknowledge?

Groom's Parents: _______________________________________________

Introduce / Acknowledge?

Bridal Party: - Intro Song?

Flower Girl(s): __________________________________________________

Ring bearer(s): _________________________________________________

BRIDESMAIDS / GROOMSMEN / (if Songs, please list song next to names)

(Please list with partner in order.)

__________________________________________________________________________

MAID/MATRON OF HONOR: _________________________________________________

BEST MAN: _______________________________________________________________

Introducing for the first time in public...

Mr. and Mrs. _________________________________________________________ (want your own intro song?)

　

EVENTS

First Dances:

BRIDE & GROOM’S FIRST DANCE: Yes/ No

Song:_____________________________________________________________________

FATHER / DAUGHTER DANCE: Yes / No

Song:_____________________________________________________________________

MOTHER / SON DANCE: Yes / No

Song:_____________________________________________________________________

BRIDAL PARTY DANCE (optional): Yes/No

Song:_____________________________________________________________________

Your DJ will invite all the guests to the dance floor halfway through this song.

First FAST Dance

Yes/No____________________________________________________________________

TOAST:

Best Man Yes / No ______________________________________

Maid of Honor Yes / No ______________________________________

Additional Toasts Yes / No ______________________________________

BLESSING: Yes / No If Yes, by whom? _______________________________

DINNER MUSIC: (Circle one) Easy Listening Smooth Jazz Soft Rock Other: ____________

** Will DJ and Assistant also be served dinner? _________

　

5) Fun Stuff!

CUTTING OF THE CAKE Yes / No BOUQUET & GARTER TOSS Yes / No

MARRIED COUPLES DANCE (Anniversary Dance) Yes / No

GROUP DANCES (Please circle any you would like played):

Cupid Shuffle -Cha-Cha- Slide -Chicken Dance -Conga Line

Electric Slide - Cotton Eyed Joe - Macarena -Y.M.C.A. -

Other Suggestion____________________________________________

6) ADDITIONAL MUSIC SELECTION

At most receptions, our DJs have time to play about 40 dance songs. We like to play a wide variety of

music to cover everyone’s taste at your celebration. If there are songs you want to hear that were not on the

song list, please list them below. You can list these songs by title and/or artist.

Feel free to attach additional sheets if necessary.

__________________________________________________________________________ __________________________________________________________________________

_________________________________________________________________________

____________________________________________________________________________________________________________________________________________________

__________________________________________________________________________ __________________________________________________________________________

______________________________________________________________________________________________________________________________________________________________________________________________________________________________

*Please list any songs, artists, or music styles that you DO NOT want played:

____________________________________________________________________________________________________________________________________________________

7. Last Dances

BRIDE & GROOM’S LAST SLOW DANCE:

________________________________________________

LAST FAST DANCE SONG OF NIGHT (if needed):

__________________________________________________

HONEYMOON DESTINATION: _________________________________________________________

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